Know how to Export the Office 365 Mailbox data into PST format using the manual method or 3rd party tool. Here I am going to explain both methods for backing up O365 mailboxes so follow all the step by step solution.

Some time it is very necessary to create the backup of Office 365 just because the Exchange Online provides the limited space for every Mailbox. Apart from that most of the organizations prefer backing up mailboxes regularly for creating an extra copy of important business emails.

Here I am going to discuss all the possible ways to export the o365 Mailbox data into PST format. So follow all the given instructions.

Method 1: Create the backup of Office 365 using eDiscovery Tool  

If you want to export the Office 365 mailbox data into PST format manually then you need to use eDiscovery tool is a free inbuilt solution provided by itself Microsoft.

You may follow all below steps for creating the backup of o365 Exchange Online Mailbox data like emails, contacts, calendars, appointments, and attachments etc into PST format. (Watch for snapshots below)

Step 1: Login the Office 365 admin account now choose the Security & Compliance option by clicking Admin Center.

Step 2: In the security & compliance window click Permission and select the eDiscovery Manager. After that, a popup will appear on the screen and go to eDiscovery Administrator and hit on Edit.

Step 3: Now select the member by clicking Choose eDiscovery Manager and Add >> Add >> Done >> Save.

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Step 4: After that create the case, for this go to eDiscovery in the search & investigation option >> Create a case. Then type the case name and description >> Save.

Step 5: Once the case will be created just open it, after that go to search and modify. Now check on the Exchange Email >> Save >> Save & Run.

Step 6: After that, a new window will open on the screen so type the job name and Description and save it. Now click more and select Export Result.

Step 7: When you did, a new popup will appear and choose the options and hit on Export.

Note: Here you don’t need to check the Enable de-duplication for Exchange content option.

Step 8: Once it did, a window will open on the screen then Export and open backup file. Now hit the copy to clipboard >> download result and install the eDiscovery Export Tool on your PC.

Step 9: At the end just open the installed eDiscovert Export Tool, put the copied key and browse the location where you want to save the Exchange Online Backup file.

office 365 ediscovery security and compliance
ediscovery search and investigation
export office 365 to pst modify locations
pst export office 365
exchange online backup file

Method 2: Export o365 Mailbox using Third-Party Tool

Most of the people prefer the third-party software for creating the backup of Office 365 Mailbox into PST because it is easy, fast and accurate. So here I am also going to recommend you the MailsDaddy Office 365 Backup Tool to export the Exchange Online data like emails, contacts, calendars, appointments, and attachments into PST or other formats like MBOX, MSG, and EML etc.

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With this application, you can easily Export multiple accounts mailboxes into PST or another required formats.

It will create the backup of Cloud Mailbox within a few clicks. Please follow all the given instructions to Export o365 Mailbox into PST format using MailsDaddy backup software.

Step 1: First download, install and lunch the tool.

Download Link:

Step 2: After that login you with Office 365 user or admin account.

Step 3:  It will show all the preview of all the folders.

Step 4: You can choose the required folder or subfolder and formats like PST, MBOX, MSG, EML etc.

Step 5: Now browse the location to store or save the Office 365 Backup and click Export Button. That’s it.

office 365 login
mailsdaddy office 365 backup

Note: For Multiple Office 365 accounts you need to create the CSV file with the all o365 users Mailbox. This advanced features available for Business or Enterprise license user.

Conclusion: In this post, I explain that how to Export the office 365 Mailbox data into PST format. Here I also discussed two possible methods for downloading O365 data into PST format. If you still have any doubts then leave a message on the comment box. I will be happy to help you.

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One Comment

  1. michaelsymondson says:

    Well elaborated.
    There are other tools and articles which can be found worth reading to export Office 365 mailboxes to PST-